Terms and Conditions

Refund Policy



In the event of cancellation, the deposit or amounts paid to date are non-refundable. It shall be liquidated damages to Pop Up
Weddings Bayside in the event of a breach of contract by client. The client shall also be responsible for payment for any materials charges incurred up to time of cancellation.



In the event the clients request to postpone services, a request to postpone must be in writing and occur at least 2 months before booked date (for Monday to Thursday) or at least 3 months before booked date (for Friday to Sunday). A postponement can be rescheduled within one calendar year of original date and subject to availability of suppliers. Pop Up Weddings Bayside reserve the right to charge additional fees, should the rescheduled date incur additional cost, e.g. seasonal foods, supplier price increases etc. Pop Up Weddings Bayside will happily work towards a new date suitable to all parties involved.



Covid and the like: Should an unlikely event arise, resulting in booked services not being able to be supplied as arranged (that is neither the client’s nor Pop Up Weddings Bayside’s fault) Pop Up Weddings Bayside will happily transfer the booking (including all vendors) to another date (within one calendar year of original date) free of charges and fees (for unused services). An example of such an event, is a government health directive directly impacting the wedding, for instance, a Qld lock down that prevents the wedding from being performed. Note: Border closures do not prevent a wedding from going ahead unless the couple are unable to enter Qld.



The client hereby grants to Pop Up Weddings Bayside and associates, the irrevocable and unrestricted right to use and publish
photographs of this wedding. Imagery of the wedding may be used for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. The client hereby releases Pop Up Weddings Bayside and its associates and assigns from all claims and liability relating to said photographs.



Terms and conditions:
Payment of 50% non-refundable reservation fee is due in order to secure the client’s nominated date and suppliers. Reservation fees are considered a fee to secure the client’s chosen wedding date and selected vendors included in the package. Final payment of the balance is due one calendar month before wedding date. Early and progress payments are available upon request.



Any changes the clients choose to make to this agreement, such as additional guest numbers, adding optional extras etc. must be discussed with Pop Up Weddings Bayside via email and final changes submitted via confirmation email. All changes must occur before final balance is paid and cleared in the bank account one calendar month before the wedding date. Client changes to key Pop Up Weddings Bayside vendors including venue, photographer, celebrant, hair and makeup artist, cake decorator and stylist / décor hire are not permitted once booking is confirmed. 



All paperwork to meet legal requirements must be lodged with your celebrant a minimum of one month before the wedding date. We suggest you organise a scheduled meeting. Your celebrant will be in touch as well to follow up.



If on the day, a delay or hold ups occur (outside our vendors control) Pop Up Weddings Bayside reserve the right to commence the ceremony 30 minutes from the scheduled ceremony time. A ceremony can commence and legals completed afterwards if needed. However, please note that this will impact plans after the ceremony such as photography and food, Pop Up Weddings Bayside and suppliers cannot be held accountable due to delays outside their control.  



Clients who choose to book and use their own suppliers e.g.: for videographer, fireworks, car company etc. do so at their own discretion and must alert Pop Up Weddings Bayside of the booking/s. Pop Up Weddings Bayside take no responsibility for their service on the day, but will work towards a friendly collaboration.

Early bookings (when the wedding date is more than 18months
after booking date): Pop Up Weddings Bayside reserve the right to
charge additional fees to cover costs that cannot be priced at time
of booking (due to increased supplier costs and change of supplier
etc). If the client wishes to book more than 18months out from their
chosen wedding date, than the client must expect and budget for the
possibility of an increased price.

Payment of any monies is also considered an agreement to all terms and conditions.



*Wet Weather options for ceremony at the Lighthouse is the Gazebo, Function Room at Stradbroke Island Beach Hotel adn Fiction, Marquee for Redland Bay Golf Club, and a park gazebo for an elopement package.
*Extreme weather conditions such as wind, rain and/or storms will be at the discretion of the Pop Up Team and suppliers in consultation with bridal party or close family member to ensure couple and guest safety. Please nominate a contact person in the event we need to contact someone one the day.